Microsoft has reimagined the email experience on Windows 11. With support for both the New Outlook for Windows and the Classic Outlook desktop app, users now have multiple ways to manage their emails, calendars, and contacts. Whether you want the free lightweight version or the full enterprise-ready application, here’s everything you need to know about downloading, installing, and getting started.
Outlook on Windows 11: What Changed
Since late 2023, Microsoft has been rolling out the New Outlook, officially replacing the old Mail and Calendar apps by December 31, 2024. This change makes Outlook the default email client on Windows 11.
Users now have three main ways to access Outlook:
- Use Outlook Online directly from any supported web browser.
- Download the New Outlook from the Microsoft Store or by enabling the toggle in the Mail app.
- Install Classic Outlook (Desktop App) through a Microsoft 365 subscription or standalone purchase.
How to Download New Outlook for Windows
The New Outlook is lightweight, modern, and available to all Windows 11 users.
How to Install
- Via Microsoft Store
- Open the Microsoft Store on your PC.
- Search for Outlook (New).
- Click Get or Install.
- Launch it and sign in with your Microsoft account.
- Via Built-in Mail App Toggle
- If you still see the Mail and Calendar app, open it.
- Click the “Try the New Outlook” toggle in the top-right corner.
- This will download and switch you to the New Outlook.
- Set Up Your Account
- Supports Microsoft 365, Outlook.com, Hotmail, Gmail, Yahoo, iCloud, and IMAP accounts.
Key Features
- Unified inbox for multiple accounts.
- Smart tools: email snooze, pin, AI-powered drafting.
- Calendar and people built-in.
- Free to use, updated automatically.
How to Install Classic Outlook (Desktop App)
Classic Outlook remains available through Microsoft 365 and standalone purchase. It offers full enterprise functionality, PST support, and advanced features.
How to Install
- Download Microsoft 365
- Go to office.com and sign in.
- Choose Install Office → Install apps.
- Select a subscription plan, complete payment, and download the installer.
- Run the file and follow on-screen instructions.
- Standalone Outlook Purchase
- Buy Outlook directly from Microsoft if you don’t need the full Office suite.
- Download and run the installer.
- After Installation
- Press the Windows key, type Outlook, and open the app.
- Sign in and configure email accounts.
Key Features
- PST file compatibility.
- Advanced inbox rules and automation.
- Offline access with local storage.
- Deep integration with Exchange servers and enterprise tools.
How to Use Outlook Online
If you don’t want to install anything, Outlook is also available in any browser.
- Go to Outlook.com.
- Sign in with your Microsoft account.
- Works on Chrome, Edge, Firefox, and Safari.
This option is best for quick access or when using a shared/public computer.
New Outlook vs Classic Outlook: Which One Should You Choose?
| Feature | New Outlook for Windows | Classic Outlook (Desktop) |
|---|---|---|
| Cost | Free | Paid (via Microsoft 365) |
| User Interface | Modern, web-based | Traditional, robust |
| Email Providers | Microsoft, Gmail, Yahoo, iCloud, IMAP | Microsoft, Exchange, POP3, IMAP |
| Enterprise Features | Limited | Full support |
| PST File Support | Not yet (planned) | Yes |
| Offline Use | Limited | Full offline support |
- Choose New Outlook if you want a free, modern app for personal use.
- Choose Classic Outlook if you need enterprise-grade tools, PST files, or advanced customization.
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Outlook is now the default email client experience on Windows 11. You can either:
- Install the New Outlook for free via Microsoft Store.
- Get the Classic Outlook with Microsoft 365 for full enterprise-level features.
- Or simply use Outlook Online from your browser.
For most everyday users, the New Outlook will be more than enough. But if you rely on heavy features like PST file management or advanced automation, the Classic Outlook desktop app remains the go-to choice.
